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Feature spotlight

QR scanning

Use scanning workflows to reduce manual entry, improve speed, and increase inventory accuracy throughout warehouse operations.

How it works

Step 1: Navigate to QR Templates under Administration

Go to the QR Templates page located under the Administration section in the main navigation menu.
On this page, you can manage all your templates for inventory items, invoices, and storage bins.

QR Templates Management Page

Step 2: Manage Existing QR Templates

On the QR Templates page, easily manage your existing layout configurations:

  • Click Preview to view a quick preview of any template.
  • Click Edit to open and modify an existing template layout.
  • Click the 3 dots menu (more options icon) next to any template to Delete it or set it as your Default template.
Preview, Edit, Delete or Set Default Template

Step 3: Add a New Custom QR Template

To create a customized template, click the Add Template button at the top of the page.
This will open the template builder interface where you can configure custom dimensions, layout elements, and sample data.

Add Custom QR Template Builder

Step 4: Configure Layout Settings

In the builder, start by defining the core layout settings for your QR code label:

  • Target Entity: Select the entity type for this template (Inventory Item, Storage Bin, or Invoice).
  • Measurement Unit: Choose your preferred unit of measurement (mm, cm, in, or px).
  • Dimensions: Specify the target label Height and Width.
  • Base Background Color: Set the base background color for the QR label layout.

Step 5: Edit Sample Data for Live Preview

Click the Edit Sample Data button to open the preview sample data popup.
In this popup, customize sample text and data values to see how dynamic fields will appear directly on your layout preview. Click Done Editing to save the customized values and return to the canvas.

Edit Sample Data Popup

Step 6: Add & Position Dynamic Elements

In the Elements section, click on any element you want to place on your template:

  • Move & Resize: Drag elements directly on the template canvas preview to adjust their positions, or drag their boundary handles to resize them.
  • Configure Element Properties: Select an added element to open its Element Properties panel and customize details including:
    • Content: Pick dynamic placeholder content from the available list (such as Inventory Title, UPC Code, Storage Path, etc.) to display in that element.
    • Position: Fine-tune precise X & Y coordinate positions.
    • Typography: Adjust Font Size and Font Weight.
    • Alignment: Set Horizontal and Vertical text alignments.
    • Colors: Customize Text Color and Background Color.
  • Delete Element: Click the Delete Element button if you wish to remove a selected element from the canvas.
Add and Position Elements with Element Properties

Step 7: Configure Page Preview & Sheet Settings

Switch to the Page Preview tab to see how multiple QR code labels render on a printed page layout:

  • Customise sheet Page Dimensions.
  • Adjust Page Margins.
  • Set Label Gap spacing between printed labels.
Page Preview and Layout Settings

Step 8: Save the Customized QR Template

Enter a descriptive Template Name in the designated field and click the Save Template button to persist your new QR layout.

Step 9: Utilize Templates for QR Scanning Workflows

Once created and saved, these custom QR templates can be printed and scanned across various operational workflows:

  • Scan & Assign Storage Location: Rapidly assign inventory items to designated warehouse bins by scanning item and storage QR codes.
  • Packaging Verification: Perform instant QR code scans during order packing jobs to verify items and update packaging statuses.
  • Retrieve Inventory Details: Scan QR labels on items or bins to instantly pull up complete item details, specs, and status context.
Scan QR Code Workflows